Since smartphones have become a part of our lives, you can't do without an electronic calendar.
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How many times have you created a publication calendar only to forget about it after a few weeks? Or even worse, constantly looking around your desk for the note you used to write down your latest thoughts - your colleague will never see it that way.
The process of editing a blog can be surprisingly complex; It's not just a way to plan some content ideas ahead of time, but it also involves setting content marketing goals, carefully strategizing all of your content before you can get better results for your business - whether it's improved search engine rankings, more traffic, OR more social media, or more leads and conversions.
There's definitely a solution to help you get back on track. It's ready to use and available for free. In addition, the app can already be installed on your desktop. The Notion editorial calendar template is the perfect solution for planning, organizing, and writing all of your content. Keep reading to learn how to use and customize it.
How to use the Notion editorial calendar template
The main reason the editorial calendar is important is that it allows you to plan the content you create. When you need to create a huge amount of content - for your blog, for social media, for email marketing campaigns, and any other marketing tactics you use, it's important to plan and strategize the content.
If you've ever used the Notion content calendar template, its editorial blog calendar template is more powerful, but it's pretty minimal in terms of what it offers and nothing more.
To get started with the Notion blog editorial calendar template:
Go to "Forms" at the bottom of the list in the sidebar.
Go to the address to the left. You'll find it in the list below it.
Find the Blog Editorial Calendar and click get Form in the lower right corner.
The Notion has filled the form with some standard information so you can see it in action, and it actually has everything you need. Here's a quick overview of its properties or columns and how to use them.
The Name column overrides the title of your article. Each item under that title is clickable. Hover over it and select the item you want, and it will be inside the corresponding draft header. Here you can use content blocks to write your article, add headlines, insert multimedia, create lists, or highlight help text with quotes and bullet points.
Status
Status gives you a summary of your progress. The options here are categorized by tasks in progress and completed. If you want to edit it, click anywhere in the column to open the options menu and select Edit Property.
A sidebar opens where you can switch names by clicking on them, or add more parameters by clicking the plus sign next to the desired category. You can also change it to a simple checklist by selecting Show As and checking the box.
Content Type
The Content-Type column uses multiple choices, which allows you to set tags for your pages. To edit it, click anywhere in the column to open the options. From there, hover your mouse over the point you want to change, click the Advanced button on the left and:
Select Delete to get rid of it.
Select Color to change its color.
Use the text box to rename it.
Click anywhere in the column and start typing a word to create a new variant. Press Enter on your keyboard or press New to add it.
If you want to use this page exclusively for blogging, you can use this column to add labels to your posts.
Audience
The "Audience" column works the same as the content type, except with tags indicating who the content is intended for. For large companies and publications, distinguishing between internal and external content is great. But if you're only targeting one group, you can remove it by clicking the title and selecting an option from the list.
Author and reviewer
The Author and Reviewer columns use the characteristics of a person to show who is working on a particular project and their role. To assign someone, click on the column and select who you want to add from the list of options. If they are not on the list, you can add them using the "Share" menu at the top left of the screen. This will give them access to the page so they can help you plan and create your content.
Notice: you can also tag your teammates anywhere on the page by typing @ and their names.
Publication Date, Images, and URL
The Publish Date column shows everyone the date you want your article published or submitted. That way, everyone knows that they have to submit their work before that time. You and your colleagues can also ask Notion to remind you of upcoming schedules right in the column.
The "Visualization" column is a simple checklist showing whether graphics, photos and videos are ready. And the URL column is a direct link to the post.
Views of Notion blog editorial calendar templates
The views above the database help you see the workload in different layouts.
All Items - This is the default view where you can see everything, and you'll likely do most of your work here. Calendar View - Allows you to see publication dates on your calendar. By Content Type Here Notion breaks down your page by the tags you use in this column.
By Situation - This view gives you a quick overview of where you are with each project. Written by the author - This is an overview of each person's work. How do I add extra features to your blog's editorial calendar?
To add additional features or columns to the page:
Click the plus sign next to the column heading on the far right. A sidebar with a list of options will appear.
Select the option you want to use.
Enter the address in the list of properties, and once you click on it, it will remain.
Some additional suggestions for columns:
Files and Media - If you use supporting documents a lot in your work.
Done - This displays the person who added the task. This is an easy way to show who should report changes or ask questions.
Text - A great way to leave quick feedback without your teammates touching the page.
Priority - Use the flag feature to communicate an urgent need for an article.
Number - Track and display key performance indicators using the Number feature.
Can I see previous changes to entries in Notion?
The benefit of using page history is that you can see any changes you or your teammates make to the Notion page. That way, you can identify changes made by others and go back to a previous version if something goes wrong.
If you use the free Notion plan, you can view your page history for 7 days. While other plans let you:
Plan Plus, 30-day page history.
Action Plan, 90-day page history.
Corporate Plan, no limits.
You can always leave feedback on the changes in the comments section. Or, if you're afraid of messing up someone else's work too much, you can copy the page and make changes there.
Implement your ideas with Notion
When creating content, organization and planning is half the battle. Not only is it helpful to have a place to write down your ideas and work on them, but keeping them together will help you spend more time creating and less time searching for notes.
Notion offers the best template to help you finally get an editorial calendar and start writing and creating.