Sample Family Meeting Agenda
1. Set the Stage
Date/Time
Briefly share what & why
Expectation
2. Family Meeting
Opening Activity: Start with a brief, positive icebreaker to set a welcoming tone (e.g., sharing one thing each person is excited about regarding RV life).
Roles & Responsibilities
Ask the “Why”
3. Discussion Topics
Non-Negotiables vs. Negotiables
Non-Negotiables: Identify rules or boundaries that are essential and not open to compromise (e.g., safety rules, schooling, respecting each other's space).
Negotiables: Discuss areas where flexibility is possible, allowing family members to have input and make choices (e.g., daily routines, destinations, personal space arrangements).
Wants & Wishes
Invite each family member to share their hopes, desires, and what they would love to experience or have while living in an RV (favorite destinations, activities, personal comforts).
Fears and Limits
Create a safe space for everyone to express concerns, anxieties, or boundaries about RV life (e.g., missing friends, privacy, motion sickness, internet access).
Discuss how the family can support each other and address these fears together.
4. Decision-Making and Problem-Solving
Work collaboratively to find solutions for concerns and to balance non-negotiables with negotiables.
Encourage brainstorming and respectful listening to ensure all voices are heard.
5. Setting Goals and Next Steps
Summarize agreements on non-negotiables, negotiables, and shared goals.
Assign action items or research tasks (e.g., looking up RV models, planning routes, downsizing belongings).
Decide on a follow-up meeting to revisit plans and check in on progress.
6. Closing the Meeting
End on a positive note with a family chant, group hug, or shared treat.
Remind everyone that this is an ongoing conversation and that feelings and needs may evolve as the journey progresses.
7. Final Tips for a Successful Family Meeting
Keep meetings concise and focused to maintain engagement.
Ensure everyone feels valued and heard.
Be realistic, expect some resistance, and use challenges as opportunities for family growth.
“Meeting as a family is a great way to strengthen your relationships. Not only does it help you connect with each other, but it reminds you that you are a part of a bigger team.”
RV Retirement Redesign ©2025